Meetings

Club and Project Meetings


One of the first decisions a club makes is when and how often to hold meetings. There are general and project meetings which may be held the same day or on separate days.

There is no specific number of meetings which must be held. It will depend on the number of projects and the business to be covered.

Ideally, general meetings are held once a month.  Meetings are organized by 4-H leaders and can take many forms - from tours, to guest speakers, to demonstrations and much more. Since 4-H members “Learn to do by Doing”, almost every meeting consists of some hands-on activities. Depending on the type of project, members might judge a group of cattle, cook using a new recipe, sew some clothing, complete a craft, work on a computer, play some games, go on a hike - the sky’s the limit!
 
The most common type of meetings in a 4-H club are:
 
One regular meeting at which both business and projects are covered. Generally this will suit a club carrying only one project, although extra project meetings may occasionally be necessary.
 
Two meetings a month; one for business and one for project work.  This will be better for clubs with more than one project group since each project can arrange its own meeting place and time for the second meeting.  Large clubs may find it difficult to conduct business with a large number of members so some business may be carried on by the executive and committees.

In addition to the business meetings and project work meetings, clubs will also have a communications night, community project work, fundraisers and fun club activities such as swimming, Christmas party, etc.
 
4-H Club Meeting
 
Sample Agenda
 
  1. Welcome and Call to Order
  2. 4-H Pledge
  3. Greetings and Introduction of Visitors and Guests
  4. Roll Call
  5. Minutes of the last meeting
  6. Discussion of business arising from the minutes
  7. Correspondence
  8. Reports
    1.  Treasurer
    2. General Leader
    3. Project Groups
    4. Committee Reports
  9. Unfinished / Old Business
  10. District Reports
  11. New Business
  12. Other
  13. Next Meeting
  14. Adjournment
  15. Recreation/Lunch 
Next: The Executive